Wednesday, August 1, 2007

Outlook shortcuts

Below are some of the nice shortcuts within the outlook. I thought it will be handy to have them here for Exchange Community.

General Outlook shortcuts Description  Shortcut Key




Send Message

Ctrl + Enter or Alt + S

Reformat an email message from RTF to plain text

Ctrl + Shift + O

Delete Message from message window

Ctrl + D

New Contact Dialog

Ctrl + Shift + C

New Office Document

Ctrl + Shift + H

Read Warning Header

Ctrl + Insert + W

To Save Non-Email Item in Current Folder

Alt + S

Cancel the current operation

Escape Key

Move up current level of treeview

Up Arrow

Move down current level of treeview

Down Arrow

Collapse current branch of treeview

Left Arrow

Expand current branch of treeview

Right Arrow

Launch go to folder dialog

Ctrl + Y

Save unfinished item in Drafts folder

Ctrl + S

Move selected item to Deleted Items folder

Delete Key

Open print dialog box

Ctrl + P

To delete current item

Ctrl + D

Mark as unread or read

Ctrl + Q




Select all

Ctrl + A

Copy highlighted items/text to clipboard

Ctrl + C

Cut highlighted items/text to clipboard

Ctrl + X

Paste items/text from clipboard

Ctrl + V

Open application menu (to maximize, minimize etc)

Alt + Spacebar

Create new item

Ctrl + N


                                                                                                      Ctrl + Z

Move cursor to top of email list


Move cursor to end of email list


Move edit cursor to top in new email message window

 Ctrl + Home

Move edit cursor to end in new email message window

Ctrl + End

Check Names

Ctrl + K

Move cursor to Menu Bar

Alt + or F10

Launch Advanced Find

Ctrl + Shift + F or F3

Move to next Window pane


Launch spell checker


Move directly to Inbox

 Ctrl + Shift + I

Move directly to Outbox

Ctrl + Shift + O

Copy selected item(s) to a folder

Ctrl + Shift + Y

Create new folder dialog

Ctrl + Shift + E

Move selected item to folder

Ctrl + Shift + V

Create a new email message

Ctrl + Shift + M

Create a new appointment item

Ctrl + Shift + A

Create a new contact item

Ctrl + Shift + C

Create a new task item

Ctrl + Shift + K




Create a new note item

Ctrl + Shift + N

Message options (from a new message window)

 Alt + P

Open address book                                                                                          

Ctrl + Shift + B

Launch flag for follow up dialog box                                                                                          

Ctrl + Shift + G

Reply to sender

                                                                                           Ctrl + R

Reply to all

                                                                                           Ctrl + Shift + R

Forward message                                                                                          

Ctrl + F


 In calendar week view Description Shortcut Key






Go to today's date

Alt + D

Go to a date

Ctrl + G

Move to next date

Down Arrow

Down Arrow

Up Arrow

Move forward one week

Page Down

Move backwards one week

Page Up


Say Line


Insert + Up

Say All

Insert + Down Arrow

Say Selected Text

Down Arrow

Insert + Shift +

Move focus to attachments list

Insert + A

In spellchecker read misspelled word and suggestion

Insert + F7

Read Header Field One

Alt + 1

Read Header Field Two

Alt + 2

Read Header Field Three


Alt + 3

Read Header Field Four

Alt + 4

Read Header Field Five

Alt + 5

Click Cc Button

Alt + Shift + 4

Click To Button

Alt + Shift + 3

Launch Global keystrokes list box

Insert + F8

Close Office Assistant

Ctrl + Insert + F4



Oz Ozugurlu


Anonymous said...

Thank you for all the Great tips you have here keep the good work

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